Have you ever thought about why you delegate some jobs and not others? Is there some formula that you can use to aid your decision? One way to help you start is for you to write down three of the jobs you delegate to others and three you do yourself. Next to each one, write why you delegate or do that job yourself. Look over the answers and see if there is a pattern of factors that determine why you hand over some jobs and keep others. If there is, what mix of factors makes you delegate and what combination makes you do the job yourself?
You can analyze why you allocate different jobs to different people in the same way. Write down six jobs you delegate and beside each enter the reason why you delegate this job to this person. Is there a pattern of common factors that you consider when delegating?
Having decided that you want to delegate a job and to whom you want to allocate it, how do you tell them what you want them to do? Does it vary for jobs involving one person or more than one person? Do you brief them in a formal or informal way? What information do you need to give someone you are delegating to? This is important - just briefly jot down the type of information you normally give to people when you delegate to them.
Having delegated the job to someone, how much freedom do you give them to get on with it? Do you explain in specific detail or just tell them what you want achieved at the end? Would you give different people differing levels of freedom for the same job? Write down two jobs your team does where the amount of freedom you give to the person doing the job varies according to who is doing it. Why does your degree of freedom vary - what is the critical factor in this decision?
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